Assigning a project number to each project. For easy references
I would be great if teambox assigned a number to each project created. That way any project can be found by that number and they can be sorted in number order. In our offices we work with wt numbers for every job we do. I have to run 2 different programs and do double the work just to keep track of the wt numbers. If teambox was to implement this into there projects I would only need to use teambox.
Could you simply add that number to the title?
I’ve seen clients keep project names combining both number and title, like “123 – Marketing”.
Would this work for your case?
Each task has a number -
Open task - click drop-down near the allocated person - You will see Task #123456 which is a unique ID for the task. You can search on this ID - If you click on it it will give you a unique URL which is fantastic to link projects together or to link from other online documents such as a Google doc or even in the Teambox project notes. (we are looking to see if we can use this more) - We have also started to include these links in th einvoices we send out. We use xero and plan to see if we can integrate better via the SDK but the url link gives us most of what we want.
We use a ticket system currently and it is essential when going back to look for previous work, if it has a number assigned it's simple to find, as you can easily run out of project names when you're micro managing 50+ projects a month each (times that by 3 project managers) so I feel it is essential to be able to auto-increment projects to keep track.
Ibn Saeed commented
How i do is add Numbers to the title. It works fine.
I previously emailed Teambox Support with this very idea. I do not have a numbering system within my department since it is very new, so the number for whichever task is first in a group is what ends up being that project's number. In very large projects I keep having to Edit Task -> Copy number -> Paste into the Task Group Name. Then I move it over to a spreadsheet so I can keep track. It is double the work. Thanks!
Dominique Fourie commented
I have been doing that recently. It was more to add the feature in so I can cut out the extra work of assigning it a project number before opening the project and avoiding duplicate numbers.
When ever a start a new project i have to assign the project a number and then fill out all the details. Then open a physical wt, fill out all the details, then open the project and type out all the details. By having a number assigned in the project I can cut out the first 2 and just work on teambox. WIthout doing double the work. I work with about 50 projects every month, so there is a lot of admin involved and I spend more time doing the admin then the actually work.
Dominique Fourie commented
At the moment I am adding it to the title. It just means that I have to fill in a database then create my project. I was just hoping for a way to keep everything in one program. And unfortunately I need the numbers because I have to allocate to all my invoices and admin. At the moment I am losing project numbers and landing up with duplicates and it is making admin very hard :)